JMC Inc. Student Record Management Software Since 1980

Please Note: The SQL set up is slightly different than the non-SQL system described below. We will be adding an SQL information page to the website soon.

The non-SQL JMC Student Information System has a year-specific JMC Data folder (i.e JMC Data 09-10, JMC Data 10-11, etc...) which holds year-specific data and a JMC Transcript folder which stores non-year-specific data. To find where your school's JMC Data folder and JMC Transcript folder are stored, go into the JMC Office program to the File Menu (JMC 09-10 on Mac) and select Preferences. The pathway to your school's JMC Data folder and JMC Transcript folder will be in the "Folder Aliases" box. It can be helpful to write down where these folders are for future reference.

All of a school's data is stored in the two folders mentioned above and other parts of the JMC program communicate with those two folders. It is strongly recommended that you create backups of each of these folders daily. Here are some other things to note about the different software components of JMC.

• The office program is a stand-alone program. On a Windows server, or work station, it does not write any files to the Windows Registry. The only files associated with the office program are the two preference files located on the user's machine.
• Any computer that will be using the office program must have read/write access to the JMC Data Folder and JMC Transcript Folder on the server or workstation where they are stored.
• Any computer that will be using the POS program must have read/write access to the JMC Data Folder and JMC Transcript Folder on the server or workstation where they are stored.
• Teachers typically do not have the office program on their computers; they have the IP GradeBook on their computers.

The Office Program is the backbone of the JMC Software. All Office/Administrative tasks are completed using the office program, including student and parent demographic information, attendance, mailing labels, teacher information, schedules, grades, transcripts, standards and benchmarks, health information, discipline, lunch and food service reporting, and state reporting. Listed below are a few main points to understand about the office program.

• The Office Program should be installed on every office professional’s and administrator’s computer, and anyone else who completes any of the tasks listed above.
• The Office Program can have user privileges set so each user only has access to the information that pertains to their tasks.
• Updates to the Office Program must be done on each user’s computer if the software is installed on each user’s computer.
• The Office Program must have read/write access to all files in the JMC Data Folder and JMC Transcript folder on your server.
• A software license from JMC Computer Services allows you to install JMC software components onto as many computers as you see necessary.

The Grading Solutions allow teachers to enter assignments on a daily basis, send grades to the office, print progress reports and more. The three solutions for grading software are listed below.

IP GradeBook
This solution is by far the most popular choice for our clients and is the only solution that can be used in conjunction with the grading portion of Online Parent Access. The IP GradeBook is software that must be installed on each teacher’s computer. This solution accesses the necessary data on your school’s server with an IP address via the web. The IP GradeBook has the most functionality of any of the grading solutions including emailing progress reports, up-to-date parent contact information, and easy access from any computer with internet access. This solution requires the Online Software to be installed on your web server.

GradeBook
The GradeBook is software that is installed on each teacher’s computer and is networked to the JMC Data andJMC Transcript folder. Also, a “Grades Drop Folder” must be created on the server for grades to be sent to and retrieved from with each users computer having read/write access to that computer. With this solution the data for the teachers is stored on that teacher’s computer. Home use of this GradeBook solution is available but may be difficult for teachers who are not comfortable with technology.

Web-Based GradeBook
The Web-Based GradeBook is available for use but is no longer maintained and will most likely be discontinued after the 2009-2010 school year and replaced in the future with a better web-based grading solution. The Web-Based GradeBook allows teachers to go online and put in daily scores for students. This solution requires installation of the Online Software and added installation steps as compared to the IP GradeBook.

The Classroom Attendance Entry solutions work in conjunction with the Period Attendance module in the Office Program. There are two solutions that allow teachers to mark students present, absent or tardy from the computers in their classrooms.

Online Classroom Attendance Entry
The Online Classroom Attendance Entry allows teachers to use their web browser to record attendance and run attendance reports on students in their classes. The Online Software must be installed on your server to use this solution.

CAE (Network Classroom Attendance Entry)
The CAE software must be installed on each teacher’s computer and networked to the JMC Data and JMCTranscript folders. It allows teachers to enter attendance and run reports on students in their classes. An “Attendance Drop Folder” must also be created on your server to send attendance information to and receive attendance information from.

The POS software is used in conjunction with the Lunch module. The POS software is used to record breakfast and lunch transactions and must be installed on a computer to record the meal and a la carte sales. Typically this is installed on one, or many, computer(s) in the cafeteria but can also be installed in the office

The Online Software is the legs for all web-based products from JMC. Without it, you cannot run any of the Online modules. The Online Software must be installed on your server to run the:

• IP GradeBook
• Online Classroom Attendance Entry
• Online Parent Access
• Online Student Access
• Online Course Registration
• Online Admin
• Online Homeroom