Simplicity. Affordability. Unsurpassed Support

JMC Inc. Student Record Management Software Since 1980

JMC Inc.

Teachers

The GradeBook allows teachers to efficiently record and track students' progress. Please familiarize yourself with the tabs below and use the resources in each tab to guide you through the school year.

The documents below guide you through the process of preparing end of term grades and sending them to the office.

Documentation

Ending the Term: Instructions to prepare and send term grades to the office. Click here to download. These instructions can also be viewed below.

Exam Grades: This document will guide you through the two options for preparing Semester/Trimester/Year exam grades to be printed on report cards. Click here to download. ___________________________________________________________________________________________________

Instructions for Ending the Term

1. Execute a File: Office to Teacher and then review the Term Grade for each student in Scores: Assignment Scores.

2. Optional- If you want to give a student a final Term Grade that is different than the percentage they have earned, you can change it by clicking on that grade for that student and choosing the grade you wish to give him/her, this is a “locked score”.

3. If a student has a “locked score” but you do not wish them to have one, click on
the check in the box next to the grade to uncheck it. This will change it back to a calculated grade.

4. Prepare for Grades to be sent to the office by going to Edit: Course Grades.
A. Optional- On the Course Grades screen, verify the weight of each grading term  by clicking on the “Weights…” button.
B. Import your Term Grades from the Assignment Scores screen by going to the “Quick Links” menu on the far right hand side of your screen and choosing  “Calculate (the Term you are grading) Grades from Scores.”
C. Optional- Input/Import your Sem/Tri/Year Exam grades if those exam grades will be printed on report cards.
Please Note: We have a document explaining the two ways to prepare Sem/Tri/Year Exam grades to be sent to the
office. Click here to download this document.

5. If necessary, calculate the Semester/Year Grade from the previous terms by going to “Quick Links” menu on the far right hand side of your screen and chhosing “Calculate Sem (the Term you are grading)”. Please Note: To calculate a Sem/Tri/Year Grade by averaging previous grades (ex. Qtr 1 + Qtr 2 = Sem 1 grade) you need to adjust the weights for the calculation.
A. Stay on (or go to) the Edit: Course Grades screen.
B. Click on the “Weights” button on the Edit: Course Grades screen.
C. Edit the percent weight for each of the term grades used in the calculation.

6. Add comments to each student’s report card by clicking in the “Comment” column.

7. Review the information for the class you are working on and click the “Save” button.

8. Move to the next class by clicking the “Course” pop-up menu button.

9. After all classes have been completed, you must send your grades to the office. Go to File: Teacher to Office. Click “Execute”.

10. Change the Term to the next Term by going to File: Preferences.

If you are a new teacher at your school complete the following steps to learn how to use the classroom attendance and grading components of JMC.

1. Instructional Videos - To view an instructional video click on its name.
The following instructional videos will give you  great overview of the GradeBook and Online Classroom Attendance Entry.

Intro to the GradeBook Part 1: Learn basic IP GradeBook information including setting up grade cuttoffs, categories and assignments, entering scores and more.

Intro to the GradeBook Part 2: Learn about progress reports, parent access, and emailing parents.

Classroom Attendance Entry:  This instructional video shows teachers how to take attendance.

2. Download the Documentation
The documentation for the GradeBook is extensive and complete. Many teachers will download it as a PDF to their desktop and view it on their computer as a reference tool instead of printing it out.

Next-Gen GradeBook: This document is being revised and will be available in August of 2015. Download this comprehensive documentation to guide you when you use the IP GradeBook. Click here to download.
 

The resources below are instructions to help teachers through the elementary report card process (also known as Standards and Benchmarks).

Comprehensive Instructional Videos
The Standards and Benchmarks GradeBook Comprehensive instructional video is the first step in learning how to complete elementary report cards through JMC. This instructional video is meant to used in conjunction with the Standards and Benchmarks documentation below. Click here to view the Standards and Benchmarks GradeBook Comprehensive instructional video.

Short Instructional Videos
How to Use Edit Assessment for Student Teachers are shown how to edit standards and benchmarks on Edit Assessment for a Student screen in this short instrcutional video.

How to Use Edit Assessment for a Course or Grade Teachers are shown how to edit standards and benchmarks on Edit Assessment for Course or Grade screen in this short instructional video.

Documentation
Standards and Benchmarks (Instructional Documentation): Pages 2-4 of the document is an overview of entering Standard and Benchmark results. Pages 5-8 show teachers how to tie assignments to Benchmarks to calculate Benchmark results. Page 9 shows the office staff how to print (Standards and Benchmarks) elementary report cards. Click here to download.

There are two ways to report midterm grades:

  • Midterm Report Cards allow you to send a grade to the office for each course to be printed on a single page report card. This midterm report card can be snet from the office program as an email to parents.
  • Progress Reports are a one page report with all the assignment scores listed.  The Progress reports can be printed, emailed to parents, sent to the office to be printed, or sent to the office and emailed to parents.

Documentation

Midterm Report Card: These instructions guide you through the process of preparing midterm grades and sending them to the office to be printed on a midterm report card. Click here to download. Click here to download this document.

Sending Progress Reports to the Office: Creating progress reports and sending them to the office to be printed is very easy.  Go to Reports: Progress Reports, create a new progress report, preview it, save it, and then you will be able to clcik the "To Office" button to send them to the office to be printed. The advantage of sending them to the Office is the office can then sned them out as one docuemt to parents/guardians.

If you are a new teacher at your school complete the following steps to learn how to use the classroom attendance and grading components of JMC.

1. Instructional Videos - To view an instructional video click on its name.
The following instructional videos will give you  great overview of the IP GradeBook and Online Classroom Attendance Entry (CAE)

  • Intro to the IP GradeBook Part 1: Learn basic IP GradeBook information including setting up grade cuttoffs, categories and assignments, entering scores and more.

2. Download the Documentation
The documentation for the IP GradeBook is extensive and complete. Many teachers will download it as a PDF to their desktop and view it on their computer as a reference tool instead of printing it out.

  • IP GradeBook: Download this comprehensive documentation to guide you when you use the IP GradeBook. Click here to download.
  • Online Attendance: Download this document as an instruction sheet for daily attendance. Click here to download.

3. Elementary Report Cards
The resources below are instructions to help teachers through the elementary report card process (also known as Standards and Benchmarks).

Instructional Videos
The Standards and Benchmarks GradeBook instructional video is the first step in learning how to complete elementary report cards through JMC. This instructional video is meant to used in conjunction with the Standards and Benchmarks documentation below. Click here to view the Standards and Benchmarks GradeBook instructional video.

Documentation
Standards and Benchmarks (Instructional Documentation): Pages 2-4 of the document is an overview of entering Standard and Benchmark results. Pages 5-8 show teachers how to tie assignments to Benchmarks to calculate Benchmark results. Page 9 shows the office staff how to print (Standards and Benchmarks) elementary report cards. Click here to download.

4. Midterm Report CardsThere are two ways to report midterm grades: a midterm report card and a progress report. Use the resources below to guide you through the process your school has chosen.

Documentation

Midterm Report Card (Teacher): These instructions guide you through the process of preparing midterm grades and sending them to the office to be printed on a midterm report card. Click here to download.

Sending Progress Reports to the Office (Teacher): These instructions guide you through the process of preparing progress reports and sending them to the office to be printed. Click here to download.
 

5. View Other Resources
Listed here are some other resources available to you. These resources do not need to be viewed to understand and use the IP GradeBook but they do explore some parts of the IP GradeBook in greater depth.

  • Seating Charts: This instructional video will show you how to use seating charts.
  • Demo GradeBook: Some teachers may want to try out a demo gradebook before they start using their own. 

Emailing progress reports is a fast and free way to deliver a progress report to any parents who want one in minutes. Download the instructions below to guide you through the steps of emailing progress reports.

Click here to download Emailing Progress Reports.

The documents below guide you through the process of preparing end of term grades and sending them to the office.

Documentation

Ending the Term: Instructions to prepare and send term grades to the office. Click here to download.
These instructions can also be viewed below.

Exam Grades: This document will guide you through the two options for preparing Semester/Trimester/Year exam grades to be printed on report cards. Click here to download.

Important Note: You should do an “Office to Teacher” before you start any end of term work. After you start giving course comments you should not do an “Office to Teacher” because those course comments will be cleared out. There is no need to do an “Office to Teacher” daily.  You only need to do it when students come to your class or leaves you class permanently for the term. The “Office to Teacher” function intentionally clears out course comments so you do not accidentally give a comment from the previous term to a student for the new term.

    Review the Term Grade for each student in Scores: Assignment Scores.

    The final Term Grade can be adjusted by clicking on that grade for that student and then choosing the grade you wish to give him/her. If a grade is chosen that does not equal their calculated percentage grade, a box will appear around it -- this is a “locked score”.

    If a student has a “locked score” but you do not wish them to have one, click on that score and scroll to the top of the grade choices and choose “calculated.”

    Prepare Grades to be sent to the office by going to Edit: Course Grades.

    On the Course Grades screen verify the weight of each grading term by clicking on the “Weights->” button.

    Import your Term Grades from the Assignment Scores screen by going to the Options menu and choose “Calculate (the Term you are grading) Grades from Scores.”
    (Optional) Input/Import your Sem/Tri/Year Exam grades if those grades will be printed on report cards. If you need instructions on how to input or import Exam Grades click here to download Exam Grades instructions.

    If necessary, calculate the Term Grade from the previous terms by going to the Options menu and choosing “Calculate (the Term you are grading).”
    Please Note: To calculate a Sem/Tri/Year Grade by averaging previous grades (ex. Qtr 1 + Qtr 2 = Sem 1 grade) you need to adjust the weights for the calculation.
    A. Click on the “Weights”
    button on the Edit: Course Grades screen.
    B. Edit the percent weight for each of
    the term grades used in the calculation

    Add comments to each student’s report card by moving the cursor to the “Cm” column and click on the comments on the right hand side of the screen.

    Review the information for the class you are working on and move to the next class by hitting the “Course” pop-up menu button.

    After all classes have been completed you must send your grades to the office. Go to File: Teacher to Office. Check the appropriate boxes if you have entered in Grades and/or Standards and Benchmarks.

    Change the Term on your GradeBook to the next Term by going to the Term menu.

Current Documents