Ending the Term — Office Instructions

The following is a list of items that should be completed to end a term. The items are listed in a sequential order and should be competed in the order they are listed if possible. Please note that all of the items may not need to be completed by each school. For example, an elementary school need not run an Honor Roll report because they do not track who achieves Honor Roll status.

1. Run a Course Grading Info Report in Schedules: Course: Course Data List. Choose the Course Grading Info in the Print Box. Review the information listed in this report and edit it if necessary including Class:
   — Weight
   — Scaling
   — When Grad Credit is Given
   — When the Class is include in the GPA
   — Inclusion in the Honor Roll
   — Included in the Report Card

1. Review the Grade Values in Grades: Utilities: Edit Grade Values
2. Have Teachers send their grades to the office.
3. Bring Grades into the Office in Grades: Entry: TGE GradeBook Entry.
4. Check to make sure all teachers have sent their grades into the office by running a Grade Distribution Report in Grades: Reports: Grade Distribution. Choose the term of report cards you are printing for and the grade level. This report will show how many grades for students in each class, grade level, and grades by teacher have been given. If there are numbers under the “none” column it may mean a teacher has not sent some grades into the office. If a teacher has a question as to who they did not submit grades for, go to Grades: Reports: Grade Report and choose the term you are grading, select the grade 0 (the one at the top of the list), and sort by teacher. This will show you exactly which students have not had grades reported for them.
5. If there are teachers who did not send their grades to the office repeat steps 3,4,and 5.
6. Print Standard JMC Report Cards in Grades: Reports: Report Cards. Choose the Term, the students, GPA information, The Day # that this term ended on, Rank and Honor Roll, and Messages to print on report cards.
7. Print Elementary Standards and Benchmarks Report Cards in Standards and Benchmarks: Reports: Print Standards and Benchmarks Transcripts. Choose the students you want to print by grade level or advisor and then hit the Select Form button and choose the form that matches the students you are printing.
8. Print an Honor Roll Report in Grades: Reports: Honor Roll.
9. Print a Class Rank in Grades: Reports: Class Rank.
10. If there are any questions about a students GPA run a Show GPA report in Grades: Utilities: Show GPA. This report will show how a students GPA was calculated.
11. Remind teachers to change their GradeBooks to the next grading term.

Ending the Term — Teacher Instructions

The following is a list of items that should be completed to end a term. The items are listed in a sequential order and should be competed in the order listed.

The instructions listed here are also available as instructional videos viewable/downloadable at www.jmcinc.com /videos/videos.html. The video for standard report cards is called “GradeBook.” The video for Standards and Benchmarks style report cards is called “Teacher GradeBook Standards and Benchmarks.”

1. Go to File: Office to Teacher to make update your class list before submitting final course grades.
2. Review the Term Grade for each student in Scores: Assignment Scores.
3. The final Term Grade can be adjusted by clicking on that grade for that student and choosing the grade you wish to give him/her. If a grade is chosen that does not equal their calculated percentage grade a box will appear around it, this is a “locked score”.
4. If a student has a “locked score” but you do not wish them to have one, click on that score and scroll to the top of the grade choices and choose “calculated.”
5. Prepare Grades to be sent to the office by going to Edit: Course Grades.
6. On the Course Grades screen verify the weight of each grading term by clicking on the “Weights—>” button.
7. Import your Term Grades from the Assignment Scores screen by going to the Options menu and choose “Calculate (The Term you are grading) Grades from Scores.”
8. If necessary, calculate the Semester Grade from the quarters by going to the Options menu and choosing “Calculate Sem (The Term you are grading)”
9. Add comments to each student´s report card by moving the cursor to the “Cm” column and click on the comments on the right hand side of the screen.
10. Review the information for the class you are working on and move to the next class by clicking on the “Course” pop up menu button.
11. If you are using a Standards and Benchmarks style report card, i.e. elementary report cards, review the students assessments in Edit: Edit Assessment for a Student/Course or Grade.
12. After all classes have been completed you must send your grades to the office. Go to File: Teacher to Office. Check the appropriate boxes if you have entered in Grades and/or Standards and Benchmarks
13. Change the Term on your GradeBook to the next Term by going to the Term menu.